Software developers: Software development is often broken down into stages and phases, which makes the WBS a natural fit. Events are typically produced on tight deadlines, making a work breakdown particularly useful. They can also be used to ensure that account teams and clients are on the same page concerning project deliverables.Įvent planners: With all of the moving parts associated with events, a WBS can be used to efficiently track the tasks and subtasks associated with event production. In addition to helping project managers, a work breakdown structure can benefit users in the following roles:Īccount directors: Account directors can use a WBS as a tool to demonstrate to clients how a project is progressing, including highlighting project roadblocks. Work breakdown structures can be used in a variety of settings to ensure an organized and successful project. Make sure that individual tasks are not duplicated across your structure. Create your work packages to be completely independent of other work packages. Include non-IT and procedural work activities such as documentation and reviews in your work structure. Make sure that your WBS takes into account activities such as training and testing, as well as product or service launches and implementation. Ensure that all of your deliverables, deadlines, and resources are correctly recorded in your visual. Break down your project deliverables to their lowest level possible and express the task in verb form. However, keep in mind that one purpose of the work breakdown structure is to give a full picture of the deliverables expected beforehand to avoid scope creep or rework.įollow these guidelines to ensure that your work breakdown structure is an effective project management tool: Flexible: Your structure should be able to accommodate minor changes, such as changes in deadlines or the addition of tasks.Measurable: A WBS should include start and completion dates and assessable milestones so that progress can be accurately measured.Manageable: Specific responsibilities are clearly assigned to individuals, making them easy to manage.Easily estimated: Task durations, cost, and required resources can be included to estimate the cost and time necessary to complete the project.Defined: Your WBS should be easily understood by project participants and stakeholders. Constructed thoughtfully, a WBS can make it easy to assign and track various elements in a project.Īn WBS should exhibit the following attributes to maximize its effectiveness:
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